Agenda for Full Council Meeting 1st February 2012
To: All Councillors
Notice is hereby given that you are required to attend the Full Council Meeting of the Lancing Parish Council, to be held on Wednesday1st February 2012in the Council Chamber, Parish Hall, South Street at 7.30 p.m.
AGENDA
1. Apologies
2. Declarations of Interest
Members are reminded to make any declarations of personal and/or prejudicial interest that they may have in relation to items on this agenda.
Notice should be given at this part of the meeting of any intended declaration. The nature of the interest should then be declared later at the commencement of the item or when the interest becomes apparent.
3. Minutes of Previous Meetings:
3.1 Full Council held on 4th January 2012.
The Minutes of this meeting are attached to this agenda.
Matters arising
3.2 Planning Advisory Committee held on 4th January 2012.
The Minutes of this meeting were accepted and agreed as a true record at the Planning and Advisory Committee meeting held on 18th January 2012. The Minutes were attached to that agenda that all councillors received.
Matters arising
3.3 Planning Advisory Committee held on 18th January 2012.
The Minutes of this meeting were to be agreed at the Planning and Advisory Committee meeting to be held immediately prior to this meeting.
Matters arising
3.4 Finance & General Purposes Committee held on 18th January 2012.
The Minutes of this meeting are attached to this agenda.
Matters arising
4. Chairman’s Announcements/Report.
Members are reminded that this item is intended for information purposes only.
Matters arising under this item cannot be resolved at this meeting but can be placed on a future agenda for discussion and resolution purposes.
5. Public Forum & Questions.
Members of the public are reminded that only questions and statements relating to items on this agenda will be allowed.
Questions relating to any other items that are not on this agenda should be referred to the Chair of the Council or Clerk as appropriate and outside this meeting.
Once this meeting has concluded a number of Councillors will remain to answer any questions that local residents may have on other Parish related issues.
6. Correspondence or issues in respect of the District and/or County Councils.
7. Other Correspondence.
7.1 A list of recent email correspondence from a variety of sources is normally attached for information. However since the last Council meeting in January there has been no email correspondence.
7.2 South Downs National Park Authority: Notification of Local Validation List Consultation - Adur and Worthing
From 1 April 2012, the SDNPA will be consolidating planning application processing into a single system with a list of requirements for validating applications that is consistent throughout the National Park.
Their requirements represent changes from the list of information requirements published variously by the 15 local authorities within the South Downs National Park. Consistent with DCLG guidance, they are consulting on these changes.
Consultation ends on 9 March 2012 and consultation documents can be found at the following web page:www.southdowns.gov.uk/planning
Members wishing to participate in the consultation should access the above web page, review the details of the consultation and complete the on-line form provided.
8. Report(s) of the Clerk.
8.1 Lancing Regeneration Consultation
Council is advised that BDP, who are the consultants appointed to undertake the regeneration study for Lancing, will be undertaking consultation at the Parish Halls on Thursday 2nd and Friday 3rd.February between 9am and 4pm (to 7pm on Thursday).
8.2 17 North Road
Council is advised that the legalities relating to the meanwhile lease for 17 North Road are now nearing completion. Very soon the Council and AVA in partnership will be undertaking refurbishment works and the hope is that the premises will be occupied early in March.
In discussions with AVA and BDP, the name on the shop front is favoured to be ‘Lancing Village Action’, which is considered to be neutral, welcoming and not too officious so as not to deter passers by looking in. Unless Council raise objections to the contrary it is proposed that the shop be branded accordingly.
8.3 Schedule of meetings for the Municipal year 2012-13
Attached to this agenda is a draft schedule of Council and Committee meetings for the forthcoming Municipal year including the proposed dates for:-
§ The Annual Meeting of the Councilwhich, as a result of the local elections, will now take place in the second week in May on Weds 9h May at 7:00pm and
§ The Village Residents meetingwhich will take place on Thurs 24th May at 7:30pm.
Members are requested to note the two dates above and agree the calendar for the Municipal Year 2012/13, which will be advertised accordingly.
8.4 The Beach Green Building Questionnaire.
Members will recall that a questionnaire was enclosed with the last edition of the Village Voice asking residents to give their preferences to a range of options that were available at that time. The closing date was 31st January. However since then the building has been bought and the new developers are in the process of formulating planned for its future use.
Nevertheless it is considered that the consultation has been a worthwhile exercise in engaging with the community and of the 100 that were returned a number of those expressed their appreciation of the opportunity to have their say. As Council is aware consultation will be the cornerstone of the newly introduced Localism Act and the concept of the ‘Big Society’
The Clerk will give the results of the consultation at the meeting.
8.5 Achievements in the Council office term 2008 to 2012.
With the term of office of the current Council coming to a close, Members may wish to be reminded of the achievements, changes and advancements made by the Council during the last four years. A list of the main accomplishments is attached as appendix A, although this may not be exhaustive as others may have escaped memory.
The last term has been extremely productive with a number of advancements made and with the advent of the Localism Act there is an opportunity for the Council to build on its success and continue to improve the community life for the residents of Lancing.
Council is requested to note this matter.
9. Report(s) of Representatives on Outside Bodies.
Members are reminded that this item is intended for information purposes only.
10. Any Other Urgent Business (Agreed with the Chairman in advance).
There is no urgent business.
Please note that all Parish Council Meetings are open to members of the public, and that copies of agendas will be posted on the internet and available at each meeting or by request, in advance, by telephoning 01903-753355.
Questions and statements from the public will be responded to at all meetings, at the time allocated for this.
Colin Hunt
Clerk to the Council
Date: 24th January 2012
Appendix A
Council meeting 1st February 2012 – Agenda item 8.4
Significant advancements, changes and improvements under direction of the current Council during their term of office 2008-2012
Parish Hall complex
§ Toilet refurbishments
§ New roof
§ New spot lighting and sound system in Jubilee Hall
§ New kitchens
§ General refurbishments and redecoration
§ CCTV installed
§ New ceilings in Jubilee Hall, South Hall and Council Chamber
§ Refurbishment of Jubilee Hall flooring
§ Refurbishment of South Hall flooring
§ Electrical refit underway
§ New energy efficient lighting installed in the South Hall
§ Caretakers flat improvements
§ Car park repairs
§ New carpet to bar area
Outside facilities
§ Beach Green restoration strategy determined and works undertaken
§ New Beach Green Café built
§ Summer Beach Patrol introduced
§ New playground equipment at Beach Green
§ New Multi Use Games Area and shelter at East Lancing Recreation Ground
§ Football pitch maintenance programme
§ New Parish notice boards
§ New Widewater car park barrier
§ Designated beach activity areas
§ New corporate branding signage for open spaces
§ New corporate branding litter bins at Beach Green & Widewater
§ New seating on Parish land in a number of locations
§ New Parkour activity site on Monks Recreation Ground
§ 10 New beach hut sites (generating additional annual income)
§ New beach hut policy which favours’ Parish residents
§ Beach Green and Widewater car park repairs
§ Improvements to Lancing Lawn shelter
§ New works van purchased
Financial matters
§ Precept reduced and held in successive years, down 4% during term of Council.
§ All hire charges, (with the exception of beach hut licenses) held at 2008 prices
§ Operating deficit reducedthrough a range of cost efficiencies
§ A financial reserve strategy earmarked for such things as elections, statutory undertakings (H&S matters) and any unforeseen emergencies.
Administration improvements
§ Re-accreditation of Quality Council status
§ Business plan introduced
§ New policies and procedures introduced
§ Working practices improved
§ More competitive procurement practices
§ New IT system installed offering off-site back up for business continuity purposes.
§ New web site allowing easier navigation and access to information for greater transparency
§ New part time staff regime for greater flexibility
§ Office extension and trainee/work experience post agreed
§ Fire, securityand safety standards improved
Other initiatives
§ Lancing Carnival restored
§ Lancing Bicycle project hosted at the Parish Council’s works depot at Monks Rec.
§ New kite surfing club house provided to promote the sport
§ Best garden competition and tallest sunflower competition for children
§ Christmas card competitions for children
§ Revised Christmas lighting budget strategy
§ Village volunteering & information centre in North Road to open in spring 2012
Still to come in 2012
§ Village Centre Regeneration strategy underway.
§ Improvements to Beach Green car park entrance
§ Art work award for Beach Green due to be installed in spring 2012
§ BBQ area and picnic benches at Beach Green
§ Improved Parish Hall security alarm system pending
§ Refurbishment of stage flooring programmed
§ New energy efficient lighting programme underway. South Hall now completed.
§ More general refurbishments and redecoration works to the Parish Hall complex.
Clerk of the Council
February 2012
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