To: All Councillors
Notice is hereby given that you are required to attend the Full Council Meeting of the Lancing Parish Council, to be held on Wednesday 5th November 2008 in the Council Chamber, Parish Hall, South Street at 7.30 p.m.
AGENDA
1. Apologies
2. Declarations of Interest
Members are reminded to make any declarations of personal and/or prejudicial interest that they may have in relation to items on this agenda.
Notice should be given at this part of the meeting of any intended declaration. The nature of the interest should then be declared later at the commencement of the item or when the interest becomes apparent.
3. Minutes of Previous Meetings:
3.1 Full Council held on 7th October 2008.
Matters arising
3.2 Planning Advisory Committee held on 7th October 2008.
Matters arising
3.3 Amenities & Environment Committee held on 13th October 2008.
Matters arising
At the outset of the meeting the Chairman informed the Committee that in view of her recent appointment as Chairman of the Council she will be attending future meetings of the Committee in an ex-officio capacity. This meant that there would be a vacancy on the Amenities and Environment Committee and has referred this matter to this meeting of the Full Council.
An item has been placed on this agenda to discuss this matter.
3.4 Finance & General Purposes Committee held on 15th October 2008.
Matters arising
At the outset of the meeting the Chairman informed the Committee that in view of his recent appointment as Vice Chairman of the Council he will be attending future meetings of the Committee in an ex-officio capacity. This meant that there would be a vacancy on the Finance and General Purposes Committee and has referred this matter to this meeting of the Full Council.
An item has been placed on this agenda to discuss this matter.
4. Chairman’s Announcements/Report.
5. Public Forum & Questions.
6. Correspondence or Issues in respect of the District and/or County Councils.
7. Other Correspondence.
7.1 A list of email correspondence from a variety of sources is attached for information. If any Member would like any email on the list and/or attachments to be electronically forwarded or provided in paper format then please contact the Clerk accordingly.
Please note that items on this list will be kept available until the next Full Council meeting when they will be deleted from the system and a more current list provided.
8. Report(s) of the Clerk.
9. Report(s) of Representatives on Outside Bodies.
10. Any Other Urgent Business (Agreed with the Chairman in advance).
10.1 Review of the Council’s Committees
Following the appointments of a new Chairman and Vice Chairman of the Council and their respective ex-officio capacity to be members of all committees under Standing Order 42, Council are reminded that vacancies now exist in the Amenities and Environment and Finance and General Purposes Committees.
Council are reminded that under Standing Order 41 it may appoint new members to these committees or alter the membership of any committee at any time.
10.2 Beach Green
To consider the outcome of the Lancing Parish Residents meeting held on 23rd October 2008 regarding the restoration of Beach Green and to discuss the next stage of proceedings and future action.
10.3 Lancing Festival
An initiative was introduced at the Amenities and Environment Committee to organise a Lancing Festival next year. (Minute 49.1 A&E refers) A sum of £1500 has been provisionally budgeted (Minute 59.3 F&GP refers) and will be included in the final draft budget to be presented to Full Council at its meeting in December (Wednesday 3rd).
Council is requested to agree the initiative and to elect a working group to organise the event and report back to Council as appropriate.
10.4 The Clerk & Facilities Manager contracts of employment.
The current Clerk and Facilities Manager have now completed their six month probationary period of employment. The Council are required to confirm acceptance or otherwise of the permanent positions of Clerk and Facilities Manager to the Lancing Parish Council.
The Council may wish to take this opportunity to discuss and address with the Clerk and/or Facilities Manager any issues of their employment and/or performance over the sixth month period and which may have not been to the Council’s satisfaction.
The Council are reminded of Standing Order 37 relating to the employees of the Council and may chose to take this item in Camera.
Please note that all Parish Council Meetings are open to members of the public, and that copies of agendas will be posted on the internet and available at each meeting or by request, in advance, by telephoning 01903-753355.
Questions and statements from the public will be responded to at all meetings, at the time allocated for this.
Colin Hunt Date: 29th October 2008
Clerk to the Council
